Know how it went without opening a spreadsheet

Registration, attendance, order and lead reports read in the venue’s own clock — so the numbers you take to a sponsor or a board are the numbers the event actually produced, whoever opens the chart.

العربية

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Thirty minutes, screen shared, the actual shape of your event.

Goes to one inbox. Your address is not added to a sequence and not resold.

The week after an event is when somebody asks how it went, and the honest answer takes four days to assemble: registrations from one system, payments from another, a scan log somebody exported, and a lead count each exhibitor reports differently.

Because every part of evenclo writes to the same records, the reports are a read rather than an assembly.

The numbers you are actually asked for

  • Registrations over time, by ticket type and attendee type
  • Attendance — who checked in, when, and per session
  • Revenue by ticket type, with pending transfers separated from settled
  • Leads per exhibitor, per booth and per hall
  • Survey results read against ticket type and sessions attended
An event report showing registrations building over three months then arrivals across the two event days, with headline figures for registered, checked in, turnout and leads
An event report showing registrations building over three months then arrivals across the two event days, with headline figures for registered, checked in, turnout and leads

Every bucket is the venue’s clock

This sounds like a detail and is not. A daily chart truncated in the server’s timezone puts the first two hours of your event on the previous day, and an event spanning a daylight-saving change lands an hour out. evenclo converts to the venue’s named zone in the database before bucketing, so a chart read in Cairo, London or a Cloud Run region in Israel shows the same day boundaries.

Turnout is the number that matters

Registrations flatter everybody. Turnout — how many of the people who registered actually walked in — is what a sponsor is buying and what determines whether next year’s capacity plan is realistic. Because check-in and registration are the same record, that ratio is available without anyone matching two lists.

The reports list showing registration, attendance, orders, leads and survey reports available for export, with the orders report restricted to the finance role
The reports list showing registration, attendance, orders, leads and survey reports available for export, with the orders report restricted to the finance role

The report a sponsor is owed

A sponsor bought a number and is entitled to know whether they got it. Attendance, the profile of who attended, how many people passed their stand and how many conversations it produced — all of it from the same records rather than from four exports stitched together the week after everyone has gone home and stopped answering. A report delivered within days of the event is also the one that arrives while the renewal conversation is still open.

A four-step diagram showing registration, check-in and lead capture all writing to the same attendee record so the report is a single read rather than a reconciliation
A four-step diagram showing registration, check-in and lead capture all writing to the same attendee record so the report is a single read rather than a reconciliation

Who can read what

Reports respect the same roles as the rest of the dashboard. The finance role reads orders and refunds; a check-in volunteer reads nothing here at all. Roles are re-checked against the database on every request, so removing somebody’s access takes effect at once rather than when their session expires.

Common questions

Are event reports shown in the venue’s timezone?

Yes. Time buckets are converted to the venue’s named zone in the database before grouping, so day boundaries are the venue’s regardless of who reads the chart.

Can I see turnout rather than just registrations?

Yes. Check-in and registration are the same record, so the ratio of arrivals to registrations is available directly.

Can reports be restricted by role?

Yes. Orders and refunds sit behind the finance role, and every role is re-checked against the database on each request.

Book a demo Thirty minutes, screen shared, in Arabic or English.