Invitations are where a good guest list goes to die. The list starts in a spreadsheet, the sending happens from somebody’s inbox, the replies come back to four different people, and by the week of the event nobody can say who was invited, who accepted and who was quietly asked twice.
evenclo treats an invitation as a record rather than a message. Each guest has one, it carries its own registration link, and it knows what has happened to it.
One link per guest
An invitation link belongs to the person it was sent to. When they open it, the registration form already knows who they are, so a chairman is not asked to type his own name and job title. When they register, the invitation is marked used — which is how a list stops being a guess.
Sent where it will be read
The invitation goes out over WhatsApp, with email behind it. In Egypt and the Gulf that ordering is not a preference, it is the difference between an invitation that is seen and one that sits unread under a fortnight of newsletters. The WhatsApp side uses approved templates on your own connected number.
Chase the ones who have not replied
Because every invitation knows its own state, a reminder can go to exactly the people who have not registered yet — not to the whole list with an apology at the top for anyone who already responded. Reminders are scheduled in the venue’s clock, so a send set for nine in the morning goes out at nine in the morning where the event is.
- Sent, delivered, opened and registered, tracked per guest
- Reminders aimed only at the guests still outstanding
- Bulk invite from a list you already hold
- Arabic and English invitations from the same guest list
- Every acceptance lands as a normal registration, with a badge
Lists that belong to somebody
Guests are grouped into lists — the ministry delegation, the press, the sponsor VIPs, the speakers — and each list can carry its own message, its own ticket type and its own deadline. A sponsor asking for six more places is one edit against their list rather than six individual invitations somebody has to remember to send.
It ends in the same place as everything else
An accepted invitation is a registration. It gets the same record, the same QR code and the same badge as somebody who found the event on its website — so a VIP arriving at the door is scanned like anyone else, and the guest list you built in January is the arrivals list you read in March.
Common questions
Can event invitations be sent over WhatsApp?
Yes. Invitations go out over WhatsApp using approved templates on your own connected number, with email as the secondary channel.
Does each guest get a personal invitation link?
Yes. The link belongs to that guest, prefills the registration form with what you already know, and is marked used once they register.
Can I remind only the guests who have not replied?
Yes. Each invitation carries its own state, so a reminder targets the outstanding guests rather than the whole list.
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